Schools & education

How to use Payable Forms for teachers and schools.

Google Forms are probably your bread and butter for organizing school life. Add payments to the mix and field trips, fundraisers, pizza days and school dances get a whole lot easier.

In this guide we'll show you how to accept payments at school with Google Forms and the Payable Forms add-on — with free templates to get you started in minutes.

Install Payable Forms from the Google Workspace Marketplace See the 4 steps ↓
A teacher handing out pizza to smiling students on a classroom pizza day, paid for through a Payable Google Form

Why Google Forms + Payable

Collect the details and the money in one place.

Easy to collect the details

Grade, teacher, bus route? Check. Allergies, uniform sizes, consent and emergency contacts from parents? Easy. Ask for as much or as little as your next school activity needs.

Recurring payments are no issue

After-school programs, tuition, weekly pizza days, multi-payment school trips and PTA dues — subscriptions and instalments take the guesswork out of collecting over time.

Trusted payment providers

Connect PayPal, Stripe or Square so parents can pay by card in a few clicks. Your linked Google Sheet shows who has paid and who will pay in person.

Ideas for your school

What schools collect with Payable Forms

Start from one of our free school templates or build your own form from scratch.

Pizza days & lunch

No more counting coins the morning of. Collect orders, slices and payment in one place.

Events & tickets

School dances, prom and homecoming, with dates, consent forms and dietary preferences alongside payment.

School fundraising

Sell raffle tickets, take one-time or ongoing donations and add school merch. Easy for parents and supporters to give anywhere.

Uniforms & merchandise

Collect sizes and money together. One form per activity, team or grade keeps gear orders tidy.

Field trips & travel

Gather trip details, student needs and pick-up requests with payment — in full or in instalments.

PTA & clubs

Send a sign-up to your email list, add tax, handling or shipping fees as needed, and get membership fees in with ease.

Set it up in about 5 minutes

How to accept payments in your Google Form

Four steps from a plain Google Form to collecting payments. Want more detail? Read the full step-by-step guide.

Connecting a payment provider to a Google Form: PayPal, Stripe, Square, Rapyd or Razorpay

Step 2

Connect a payment provider

The Payable Forms add-on automatically finds the money amounts in the answers your users select and calculates the order total.

Connect one of the supported payment providers:

  • Connect PayPal to Google Forms
  • Connect Stripe to Google Forms
  • Connect Square to Google Forms
  • Connect Razorpay to Google Forms
  • Connect Rapyd to Google Forms

Complete the connection flow, then toggle "Make this form payable" to Yes.

Checkout with payment order form and credit cards for a Google Form

Step 3

Try it in Test Mode

Grab your form's public link and fill it out yourself — you'll land on Payable's secure checkout with your total already calculated.

Payable starts in "Test Mode", so you can practise and make sure your form is calculating correctly before you send it out.

When you are ready, switch Test Mode to "Off - Real Money" and that's it — you're ready to collect money in your Google Form.

Payment tracking in a Google Sheet from the Google Form data

Step 4

Track payments in Google Sheets

After each submission, all the data flows to your linked Google Sheet. Open it and you will see Payable has added new columns to track the status of each submission.

When someone pays, their Payable Status updates to "Paid".

Payable can automatically send reminders after 24 hours to anyone who hasn't paid yet, and you can manually mark orders as paid if they paid another way.

In their words

What Google Forms users say

Super easy to setup and worked like a charm! This is just what I was looking for.
Mrs. K PateMay 17th 2022
Absolutely fantastic. This thing will make you a hero very quickly. Google forms are so easy as it is, and this extension just tacks on a ton of power to it!
Pete LombardoJuly 8th, 2021

Show me how

Watch how to set up your school forms.

Short walkthroughs you can follow along with. Find more on our YouTube channel.

Payable Forms detailed overview Event registrations and tickets T-shirts, merchandise and products

Try it yourself

Submit a sample form in Test Mode.

These are real Payable Google Forms running in Test Mode. Fill one out to see exactly what your customers will experience — no real money changes hands.

School templates →
Google Form with payment – sample ski lesson registration form Registration Ski Lesson Registration Try this form → Google Form with credit cards – company merchandise order form Order form Company Merchandise Order Try this form → Google Form with PayPal and Venmo – sample donation fundraising form Fundraising Donation Fundraiser Try this form → Google Form with Square and Cash App – sample gym membership signup form Membership Gym Membership Signup Try this form →

Keep reading

Mountain bikers checking in at a race registration table where the organizer tracks paid entries in a Google Sheet Sports & teams Payable Forms for sports and clubs Memberships, race entries, team registrations and events, with payment collected the moment people sign up. Read the guide → Two cycling coaches who collect payments for training with Payable Services & bookings Collect money as a coach Coaching packages, clinics and training plans — get paid up front without chasing anyone. Read the guide → Use cases See every way people use Payable Templates by industry, subscriptions and instalments, invoicing on the go and bulk invoicing with Payable Sheets. Browse use cases →

Make your next school form payable.

No sign-up required. Set up in about 5 minutes.

Install Payable Forms from the Google Workspace Marketplace