Fundraising, Education & Teachers

How to use Payable Forms for Teachers and Schools

Google Forms are probably your bread and butter for organizing school and teaching life. They are powerful and versatile, while also being quick to set up. Wouldn’t you love it if you can add payments to the mix to make organizing field trips, fundraisers, pizza day or school dances easier? We make it even easier with free Templates to get you started, so you’re up and running in minutes.
In this guide we will show you how Google Forms with the Payable Forms add-on can be used to accept payment at school!
School Pizza Day Order Google Form With Payment
Easy to Collect the details.
Grade, Teacher, bus route? Check. Allergies? Easy to add. Sizes for team uniforms? Breezy. Consent agreement and emergency contact info from parents? No issue. Add as many or as few details you need to make planning your next school activity easy with the power of a Google Form.
Recurring Events are no issue.
Add subscriptions for the school year for after school programs, tuition payments, pizza days, multi-payment school trips, PTA payments - Payable Forms can make your life easier and take the guesswork out of collecting multiple payments on an ongoing basis and keep you organized.
Use trusted payment providers.
Payable Forms allows you to connect Paypal, Stripe or Square to your Google Form, which allows parents to pay by credit card in a few easy clicks. Your connected Google Sheet will automatically update to let you know which payments will be made in person.
Show Me How

Watch the sample videos to learn how to make a Payable Google Form for all different scenarios.

School Calendar
Pizza Days & Lunch

Say goodbye to collecting coins the morning of while trying to write down how many slices each student wants. Collect payment and all the info for ordering in one place.

School Events
Events & Tickets

School Dances, Prom or Homecoming tickets can be easy to organize with details, dates, consent forms, dietary preferences all in one place with payment.

School Fundraising Icon
School Fundraising

Sell raffle tickets, collect one-time or ongoing donations, add school merch. Make it fool proof for parents or supporters to make donations whenever and wherever they are.

School Uniform Icon
Uniform & Merchandise

Collect sizes and funds effortlessly. Team Gear ordering and School Merchandise can be streamlined into a form for each activity, team or grade.

School Fieldtrip Icon
Field Trips & Travel

Make it easy by collecting needed information in one place, while also being able to note necessary information for the trip, student needs, pick up requests etc.

School Clubs Icon
PTA & Clubs

Easily create a form and send the signup to your existing email list. Connect payment, add tax, handling or shipping fees as needed and get your membership fees in with ease.

Google Forms Editor

Step 1
Install the Payable Forms Add-On

The Payable Forms Add-On is available in the Google Workspace Marketplace and adds the payment acceptance capabilties to Google Forms.

Use the button below to get it:

google workspace marketplace logo
Install Payable Forms from the Workspace Marketplace

After installation when a Google Form is open you will see a puzzle piece in the tool bar with "Payable Forms" listed in the drop down.

Connect a Payment Provider to your Google Form. (PayPal, Stripe, Square, Rapyd, Razorpay)

Step 2
Connect a Payment Provider

The Payable Forms Add-On will automatically identify money amounts inside of the answers that your users select and automatically calculate the order total.

Select from one of the payment providers including PayPal, Stripe, Square, Rapyd and Razorpay and complete the connection flow.

Toggle the form to "Yes" for make this form payable.

Checkout with Payment Order Form and Credit Cards in a Google Form

Step 3
Test Mode

Click the eyeball icon in your toolbar to see what your form will look like to submitters. Submit your own form. You will see that Payable hosts a secure checkout page that collects the calculated total from your Google Form.

Payable offers a "Test Mode" so you can practice and make sure your form is working and calculating as expected before you send it out.

When you are ready, toggle test mode to "Off - Real Money" and from and that is it! You are ready collect money in your Google Form.

Payment Tracking in a Google Sheet from the Google Form Data

Step 4
Payment Tracking

After each form submission all the data flows to a linked Google Sheet. Open your connected Google Sheet you will see that Payable added some new columns to track the status of each submission.

After a user submits payment you will see the PayPable Status update to "Paid".

Payable can automatically send reminders after 24 hours to those that have not yet made payment and you cam manually mark orders as paid with manual methods.

Sample Google Forms with Payment

Try out a Payable Google Form in Test-Mode

Below are some links to Payable Google Forms that you can submit and try out the customer payment experience.
Google Form with Payment - Sample Ski Lesson Form Template
Sample Ski Lesson Registration Form
Try Payable Form
Google Form with Credit Cards - Company Merchandise Order Form Template
Company Merchandise Order Form
Try Payable Form
Sample Donation Fundraising Form
Try Payable Form
Google Form with Square and Cash App - Sample Gym Membership Signup Form Template
Sample Gym Membership Signup Form
Try Payable Form

Get the Payable Forms Add-On Now!

No sign-up required.


(Available Now)